Job offer: NHMD is looking for a data coordinator - apply before 1st Feb!

Monday, 25 January, 2021


The Natural History Museum of Denmark (NHMD) is currently looking for a

Data Coordinator for Collections Digitization & Biodiversity Informatics

A part-time position as Data Coordinator at the Natural History Museum of Denmark (NHMD) is available from 1 March 2021 or as soon as possible thereafter. The position is 32 hours per week.

About the job

Collections are the cornerstone of any proper natural history museum, and the public exhibits often only contain a fraction of the sheer number of objects in possession. The information contained herein is indispensable for scientific research and progress. The preservation and dissemination of this common heritage, through digitization of the collection objects, requires a great deal of expertise. Together with a network of Danish Natural History Museums (DNHM), the NHMD is working to strengthen its digital profile.

The successful applicant will be working in NHMD’s Data Office, currently part of Collections Management. The Data Office is responsible for the maintenance of digital archives for the DNHM network, and for coordinating and operating digitization in close collaboration with the different locations and sections. Data entry is typically done by curators, scientists, students, interns and other staff that work with the collections on a daily basis. The collections contains more than 14 million objects and are still growing. As it stands, only a fraction of these have been digitized. Therefore it is important to build and maintain a system with processes that run smoothly, and which are continuously adapted to meet our needs.


  • Operations & Maintenance of the Specify Collections Management System
  • End-user support for the Specify Collections Management System including among others:
    • Managing user accounts and system access
    • Customizing user interfaces
    • Creation of templates for labels and reports
    • Establishing best practices & guidelines for digitization & data curation
    • Troubleshooting (Single Point of Contact (SPoC) for end users)
  • Liaison to SCC’s support office in Kansas as well as UCPH-IT SCIENCE and other third parties, including tasks related to system/server-administration 
  • Securing and making digital data available for the research community and the broad public
  • Consultation on data policies (e.g. GDPR) & international conventions (e.g. Nagoya, CITES)
  • Representation of NHMD’s and DNHM’s interests in both national and international committees
  • Coordinate and participate in applications for digitalization
  • Consultation on and development of internal and external digital technology projects
  • Participate in the development and implementation of NHMD’s strategy for digitalization

Qualifications and experience

  • A degree within the domain of natural history (biology or geology) and/or information technology
  • Solid understanding of biological taxonomy & geological stratigraphy or the ability to acquire it
  • Solid understanding of Biodiversity Informatics and its data standards (e.g. DarwinCore)
  • Intermediate to advanced IT skills & experiences in the following areas are very important:
    • SQL & database management
    • Software development & programming 
    • Web development, especially python & REST APIs
    • Linux server management (RHEL & Apache)
    • Semantic web (web ontologies, RDF & SPARQL)
  • Familiarity with museum collections is desirable
  • Experience with research data management will be an advantage
  • Experience with project management is desirable
  • The applicant should be able to search for solutions to technical problems independently, but also be strong at working in teams
  • It is expected that the applicant is highly service-minded and have good interpersonal skills and communication skills, both generally but in particular on technical issues
  • Language skills: Professional English Proficiency is a must and Danish proficiency an advantage
  • Initiative, flexible and responsible

About the Institution

Natural history museums have never been more important. The impact of climate change and anthropogenic forces on plant and animal life has reached a critical point. We need action to build a more sustainable relationship with nature. The Natural History Museum of Denmark is the national museum for nature. We work to empower citizens to connect with nature with the aim to create positive change for life on Earth. We want to inspire, engage and enable people to enjoy, understand, and care for the diversity of the natural world.

We are currently building a new Danish national museum for nature. One big museum site in the Botanical Garden at the centre of Copenhagen will host state-of-the-art laboratories, outstanding research collections, new public galleries, and combined facilities for programming, education, and citizen science. Over the next few years, the museum aims to change the way people think about and use natural history museums.

The museum holds more than 14 mio preserved specimens, covering zoology, botany and geology, and also include living collections. Founded in 1600, the Botanical Garden is one of Europe’s oldest and covers 10 hectares. It houses approximately 10,000 different plant species both outdoors and in greenhouses, including a number of endangered species.

The Natural History Museum of Denmark supports the United Nations’ Sustainable Development Goals in all aspects of museum activities.


Read the full description of the job offer on NHMD website.